MyBSF Learning Training for New D-AOTs in New D-OLMs

For new D-AOTs serving in a new D-OLM with a D-OT scheduled to attend August Orientation:  Provide your RD with the name and email address of the D-AOT. For D-OTs trained in the August Orientation, all identified D-AOTs have been invited to MyBSF Learning.  If a D-AOT has not yet received their welcome email to access MyBSF Learning, please ask them to check their email spam/junk folder.  If the invitation is not located, send an email to learning@bsfinternational.org with the D-AOTs name and email address.

For new D-AOTs serving in an existing D-OLM: submit a G110 Notice (located on Class Staff website Homepage).

Filling Class Staff Roles

God calls certain ones to take on the role of Class Staff.  AP and OAP work together to fill these important roles in BSF and BSF Online.

• Connect over Group Chat (Slack, WhatsApp), Email (see AP Directory) or Zoom
• Discuss recommendations and whether an observation is needed.
• Decide who will submit the vetting form in Podio for TLs, STLs, OTs and D-OTs.
• Podio will route the vetting form to the correct RD according to position and area.
• Interviews are conducted by the “receiving” AP/OAP
• For other staff positions a recommendation is discussed with the “receiving” TL/OT/D-OT.
• AP and OAP interview AOTs but decide how to proceed with other staff positions.

Thank for your collaborative work as we pray for these staff positions to be filled!

Getting started on the dashboards

As you start the new class year, we encourage you to watch the Quick Start Dashboard video in your media player to know what to look for in the beginning weeks of class.

What’s new?

• The Class at a Glance dashboard now includes the number of children enrolled by level in the SP and/or Infant and Toddler program. To get to the Class at a Glance dashboard, go to your Area at a Glance dashboard and go to the “Detailed Table by Class” widget at the bottom, then “jump to” a specific class by clicking anywhere on the blue values for the class you are interested in.

2021 Fiscal Year-End Expense Reports for All AP

All U.S. and International AP are asked to file a fiscal year-end expense report in August, if you have not already done so.

International AP who received AA Remittances (class funds) during the break should report the receipts even if there were no expenses.

Do not include any September expenses or receipts on this fiscal year-end August report.

2021-2022 International Area Team Expenses

Please file expense reports for all expenses incurred this fiscal year (Sept. 1, 2020 through Aug. 31, 2021) on your current International Area Team Expense Report  (AT 301a-INTL) form. Please email (IntlFinance@bsfinternational.org) reports to the International Finance Team by Sept. 5.

If you physically receive funds (AA Remittances) from your classes (and provide an F105 receipt) after Aug. 31, please wait until you receive your REVISED 2021-2022 International Area Team Expense Report (AT 301a-INTL) template which will include new foreign currency exchange rates before filing your September AT Expense Report. The new rate is available to HQ on Sept. 1.

Pennington Clips

BSF will be sharing theologian clips on social media soon!

Important! Update Class Meeting Day and Time

Be sure  the Class Meeting Day and Meeting Time in your Class Calendar match the day and time appearing in Class Info (in class.bsf) and on Find a Group (on www.bsfinternational.org.) If they do not match, submit a G 110 Class Change Notice with the correct information to ensure accessibility to prospective members to your class! Update Mtg Day/Time Illustrative Document

August Monthly Financial Report Required

• All classes submit an August Monthly Financial Report (F 107-USA or INTL) for any summer activity – including any class bank account activity and Summit-related income or expenses received during the break.
• Confirm your retained balance on Aug. 31 (BSF’s fiscal year-end) is accurate before beginning the new fiscal year on Sept. 1. It should match your class bank account “ending balance” on Aug. 31.
• Classes ouside the US: if you do not have a class account, your August Retained Balance should only reflect the “actual” amount of BSF funds you have in your physical possession on Aug. 31.
• If there has been no financial activity during the break, kindly submit a $0.00 financial report for fiscal year-end purposes.

Join the CA Facebook Page!

To Join the CA Facebook page to enjoy the support of other CAs through collaborative sharing and assistance:

Send a friend request to Joni Dunlap (California Baptist University), and message her with your class info (city and class type).

Creating a Children’s Program Email Address

The Children’s Program uses email to communicate with RAs, set up Google Classrooms, and to send and receive forms. Instead of using a personal email for BSF purposes, it is recommended that each CS create a recognizable email account with a strong password and share this account with the Asst CS and CA to be used for all Children’s Program communications.

If you are a new class or have not yet created a class email, click HERE to create a Gmail account. (NOTE: Do not use this email in any member registration for leaders.)

Example Account:

• First Name: BSFSchool
• Last Name: Supervisor
• Username: MauiBSFSchoolPrgEM@gmail.com

Create a username that creatively includes BSF, your class location, and program in any order. You may also include your class number. You want parents to recognize this username as coming from their BSF class.

• Password: Create a STRONG password. Do not use John3:16 or other easily hacked passwords.

Important Announcement About I104b and VPC

In preparation for the transition to BSF 2.0,  Parental Permissions  (I104b) with a signature date prior to 3/1/2021 must be updated for the Matthew study year.  Parental Permissions  (I104b) may be collected:

• digitally using the new CP Digital Forms Package found in the Matthew Starter Guide in the Matthew Resources
• in person using the paper I 104b forms in the Class Forms Book

For returning students in an online School Program, make sure the Placement Comments on the Child Registration (I104a) contain the date the VPC was signed. Do not change the date in the Placement Comment, but update the I104b date to 8/1/2021. Do not obtain a new VPC nor a Parental Permission (I104b), simply update the date. If you do not update this date field, students attending online who are not registered with a parent/guardian will be inactivated during the transition to BSF 2.0.

School Program Zoom Licenses

Does your School Program have five or more classes meeting online? If so, you may be eligible for additional Zoom licenses. To request additional licenses, please complete this form by August 31, 2021. Licenses are limited and will be distributed on a basis of need.

Important! Update Class Meeting Day and Time

Be sure  the Class Meeting Day and Meeting Time in your Class Calendar match the day and time appearing in Class Info (in class.bsf) and on Find a Group (on www.bsfinternational.org.) If they do not match, submit a G 110 Class Change Notice with the correct information to ensure accessibility to prospective members to your class! Update Mtg Day/Time Illustrative Document

Summit Website

Provide the following link to your class leaders during your Summit: https://bsf-leadsub-app-prod2023.azurewebsites.net/summit-2021/ (password: Summit).

The website also includes a survey for leaders to complete. Please ask leaders to complete the survey no more than a week after your scheduled Summit.

BSF is Hiring!

Please check the BSF public website for information regarding several positions that we are currently seeking to fill, specifically an International Controller, Men’s Field Training Specialist, and an Internal IT Support Technician. Please share this information with your class leaders or anyone you think might have an interest. Thank you!

Filling Class Staff Roles

God calls certain ones to take on the role of Class Staff.  AP and OAP work together to fill these important roles in BSF and BSF Online.

• Connect over Group Chat (Slack, WhatsApp), Email (see AP Directory) or Zoom
• Discuss recommendations and whether an observation is needed.
• Decide who will submit the vetting form in Podio for TLs, STLs, OTs and D-OTs.
• Podio will route the vetting form to the correct RD according to position and area.
• Interviews are conducted by the “receiving” AP/OAP
• For other staff positions a recommendation is discussed with the “receiving” TL/OT/D-OT.
• AP and OAP interview AOTs but decide how to proceed with other staff positions.

Thank for your collaborative work as we pray for these staff positions to be filled!

You are up to date and doing great work!

How do members Find a Group for the Matthew Study?

For a BSF local class, local online group or children’s program go to: www.bsfinternational.org and click Find a Group.  New members can contact the class or group in their area to join!

For a BSF Online group go to:  www.bsfonline.org and click Find a Group.  New members choose to join a group based on the day and time that works for them!