Lecture Upload

There are some new changes to how and when lecture videos can be uploaded to mybsf.org.

• A lecture can now be uploaded for any week. 
• The lecture outline and video can be added/modified independently.
• The lecture outline can be up to 4,000 characters.
• You can assign members and/or leaders to have the Lecture Uploader (LU) ministry role.

The Reference Guide contains instructions for how to assign this ministry role and how to upload the lecture. 

Attendance  Reporting

Edits to Attendance can be made at any time. Attendance is tracked on an individual level by group/meeting. All Class Staff plus Admin Leaders can enter attendance for a group, seminar and Class Leaders. CLs and GLs can enter attendance directly. For more information on GL and CL database access, refer to the Job Aids and Reference Guides in the Matthew Resources.

Use the paper copy of weekly Class Day Leadership, Discussion Group, and Children’s Classroom Attendance for the PAUSE weeks in November and December. Retain your paper copies in your Class File. Going back to enter those weeks into mybsf.org is optional.

Take Leaders Meeting attendance using the Attendance Record – Leaders Meeting (A-105) that you printed/downloaded from class.bsf at the beginning of the Matthew study.

Attendance will be reported weekly in the new mybsf.org. There is no longer a monthly attendance report to submit.

Financial Reporting

Note that there will not be access to financial reporting until January.

From the November Bulletin (updated information in blue):

• Submit December Monthly reporting for Finance in early January, dates to be determined only the week of January 3 and no later than January 7 through the new mybsf.org site (instruction will be provided in the CA, AL, D-AOT Reference Guide).
  • Include all banking activity that was not included in the November report with the December report.
  • December financial reports include the weeks of November 22 and 29 as well as all weeks your class meets in December.
  • December will be listed in the Online Giving Summary, but will show $0 for all classes. For this December report, Host Church remuneration is based upon in-class contributions only.
• Submit January Monthly reporting for Finance only after the last class day of the month.
  • Both December and January online giving will be combined in the Online Giving Summary for January. This online giving amount should be used in the calculation of the Host Church remuneration and be included in your January Monthly Financial Report.

CAs, look for important information needed to submit your financial reports in January.

Meetings

Examples of the different types of meetings are the Base Class Meeting, Leaders Meeting, and Satellite Meetings.  Each meeting has a nickname that can be edited. Groups, Locations, and a Calendar are assigned to each Meeting. IMPORTANT: Currently the Leaders Meeting calendar is not updating correctly. This issue is being worked on.

Meetings Management is where you go to change the Leaders Meeting or Class Meeting day and time, request bank documentation (base class only), add bank information, edit church remuneration, and add location notes. 

Satellite Meetings are meetings at a specific location that is not the Base Class. Satellite Meetings contain adult Discussion Groups and possibly a Children’s Program. Each Satellite Meeting is assigned its own calendar. Lessons and attendance for the Satellite Meeting depend on the Satellite Calendar.

Groups

In the new mybsf.org, Class Staff can create Discussion Groups and Classrooms without leaders and members. Each group must have a group name and is assigned to a meeting. Groups can have up to three leaders assigned.  

Locations

Locations are associated with meetings. Each meeting must have a location. Some locations are maintained by the Class Staff (satellites) and some by HQ (Base Class host churches). Class Staff may create a location for their satellite if it doesn’t already exist. Location Notes show up on Find a Group.  

Change Requests (formerly G110 notice)

In class.bsf, Class Staff submitted a G110 notice to submit personnel changes, update treasurer, update bank information, request bank documentation, update class or Leaders Meeting church information, update class or Leaders Meeting day and time, or to change church remuneration.

In the new mybsf.org, only personnel changes and church changes need to be submitted through a Change Request. All other changes are made by Class Staff. Bank documentation requests are made through Meetings Management. See the Reference Guides for instructions on how to make these changes.

Troubleshooting Tips for Accessing the New mybsf.org

• When accessing the site: enter mybsf.org into the address bar of your browser. 
• Type your existing email and your password (your Remember Me may not work). 
• You may need to reset your password – click Forgot Password and a link will be sent to you. 
• If you are not seeing what you need to see then you may need to change your role. Click on your profile in the upper right corner and click Select Role (if available).

Children in Find a Person

A feature of the new mybsf.org is a single database for all participants in BSF. As such, children were included in the database.  

 The “Find a Person” link is featured on the “main page” of class staff websites. Children are not searchable on their own.  However, when the Registering Adult is searched, some child information is viewed. 

 A concern over the availability of this information has been raised. BSF is committed to protecting member and children’s data.  

 To protect the data of the children, children have been removed from the “Find a Person” search results. As a result of this change, children cannot be transferred between classes at this time. A permanent solution will be implemented to protect the data and transfer children soon. 

 NOTE: Children can still be added to a class through the Registering Adult’s profile by class staff.