Removing Roles from Non-returning Leaders and Ministry Service Roles (TR, Asst TR, LU)

For leaders and other ministry services roles who will not be returning in the same role for the next study, follow the instructions for “Removing Leadership or Ministry Service Role” from the MyBSF Reference Guide (Keyword Search: reference).
Note: To allow leaders to continue taking attendance and accessing leader resources (for their current roles) through the remainder of the current study year, do not remove these roles until after the last class day.
From the MyBSF Reference Guide: Remove Leadership or Ministry Service Role

Step one: If the leader is in a group, the leader MUST be removed from the group first:

1. Select Class > Class Management > Groups.
2. Select Discussion Group or Classroom tab.
3. Find the Discussion Group or Classroom that member is in and select Edit > Edit.
4. Select Group Leadership.
5. Select the ‘X’ next to the leader name that you want to remove.
6. Select Confirm > Update Group.
   Note: If Update Group is not selected the leader will remain in the class.

Step two: After the leader is removed from the group:

1. Go to Class > Class Composition > Manage Members.
2. Using the filters, enter the member’s name.
3. Select Search.
4. Find the member you want to modify, and then select View > View.
5. Select Modify Role.
6. Select the role that you want to remove from the member, and then select Edit > Delete > Remove.

Study Flip Scheduled for July

There are two flips that occur at the end of a study—the class flip and the study flip.

Class flip: Occurs after last class day has occurred, attendance for Lesson 29 has been taken, and the ICQ is submitted (if applicable). The class flip is noticeable only by Class Staff, ACSs, and ALs who will see the appearance of the John logo on the home page and the disappearance of the Registration page. All who registered for John will now appear in Manage Members. Additional features of the class flip are noted in New Study Year (NSY) Registration Guide (Keyword search: registration).

Study flip: Occurs for all classes in July and is noticeable by all users. Any class that did not go through a class flip, as described above, will flip at this time. The Lessons page is updated to the John study.

To prepare for the study flip download the following reports:

• Placement Information for TL Report
• Child Permission Report
• Placement Information for CS—Parent Guardian Report

If your class has not had a class flip, also download the following reports (these reports are obsolete after the class flip until the next registration period):

• Registration Status for Next Study Year—Adult Report
• Registration Status for Next Study Year—Child Report

These reports can be used after the study flip to verify members in your database in Manage Members.

BSF Online Study Flip Scheduled for July

BSF Online class flip: Occurs automatically in June. “Upcoming Leaders Meeting and Upcoming Group Discussion” will be updated to the correct September date for all online classes and groups. 

BSF Online study flip: Occurs in July. Members and leaders will see John lesson materials, new Helps and Resources, and an updated calendar page.

Transferred Child Email

Starting soon, when a child is transferred to another class, the former class will be notified through an email. The email will be sent to the CA, DAOT, and the CS-SP or CS-PS. The email will contain the name and number of the class that the child transferred into, the child’s first and last name, and the meeting name or time and classroom that the child was in (if applicable).

Currently, when a child is moved to another class, there is no indication in MyBSF of the transfer. Classes have had to rely on communication between Class Staffs for transfers.

This applies to children who are placed, waitlisted, unassigned, or ineligible but does not apply to children who are inactive in the database.

Country Code Now Required in MyBSF and BSF Online

If a member enters a phone number in their profile, the country code is now required on MyBSF and BSF Online. There will be a drop-down list of country codes next to the phone number in alphabetical order by country name. Select the code from the drop-down list or enter the country code directly.