AP and Class Staff Bulletin

Confirming and updating this percentage each month before submitting your report will provide our gracious host churches with accurate remuneration.  

Please ensure that your December financial report is submitted no later than 12 December. Please also refrain from combining December with November or January reports. 

For classes that meet after 12 December, submit what has been recorded up to that date for the December report. Any receipts or disbursements recorded after 12 December should be included in the January report. 

Note that online giving for December will be posted on 8 December and will include online donations made up to that date. Online donations made after 8 December will be included in January’s online giving amount, which will be posted on 22 January 2024. 

 This form replaces the process of emailing finance or contacting Leader Support for assistance with these expenses.   

Use this form if your in-class donations are insufficient to pay for the following expenses. (If a portion of the fee can be paid, pay that portion, and complete the form to cover the balance.) 

• Monthly remuneration for satellites attached to a base class 
• Monthly leader’s meeting facility remuneration  
• Monthly base class additional fees—fees that are not covered by the 25% standard remuneration amount  

A facility use agreement will need to be in place for these fees which might include: 

• Technology, security, and parking fees 
• A church’s request for a fixed amount instead of a percentage of donations

This was posted as an alert in the resource library (Keyword Search: remuneration).   

Note: This does not include authorized expenses, such as printing, host church damages, or children’s program. For a complete list of authorized expenses, see the Class Staff Resource (Keyword Search: manual). Please pay any other expenses first from your in-class funds. If HQ assistance is needed for authorized expenses, contact Leader Support. 

Note: DO NOT use this form if you need assistance paying the online giving portion of the host church contribution. This is covered by selecting Request HQ to pay for HC Contribution when submitting the monthly finance report. 

New Process: To streamline this process, once the box is selected in MyBSF, a form will be emailed to the CA to collect the needed information.  

Step 1: A class recognizes a need for bank documentation due to: 

• A change in signatories 
• A new bank account 
• Changing banks 

Step 2: The class initiates the request for bank documentation by logging into MyBSF and selecting Class, then Management, then Meetings, then Edit Meeting Detail (of base class), and at the end of page selecting Documentation must be sent to the bank.  

• If the class needs documentation for a new bank account, also submit a Report of New Bank Account (F 106) form (Resource Library Keyword Search: F106).  
• If a change in signatories is the result of a class staff change, also submit a Change Request (G 110) on MyBSF. (For more information, see Change Request instructions in the MyBSF Reference Guide).

Step 3: HQ receives the request for documentation and sends the Bank Document Request form link to the CA to complete.   

Step 4: CA completes and submits the form through the link provided. 

Step 5: The bank documentation request is completed by HQ and emailed to the CA. 

If a host church requests a certificate of liability insurance (COLI), also known as a certificate of insurance (COI), the CA, DAOT, or AL submits the request on behalf of the host church through this form:  https://coli.mybsf.org. The person who submitted the form receives the COLI certificate by email and then provides the certificate to the host church. 

For more information, see Manual Update: New COLI Process (Keyword Search: coli).  

Note: COLIs are automatically reissued each year (on 1 August) using the church information provided the previous year. Please resubmit this form only if the information changes from the previous year. 

Reminder: BSF does not initiate certificates of liability insurance (COLI); we only respond to requests from the host church or facility. 

If a host church requests a certificate of liability insurance (COLI), also known as a certificate of insurance (COI), the CA, DAOT, or AL submits the request on behalf of the host church through this form:  https://coli.mybsf.org. The person who submitted the form receives the COLI certificate by email and then provides the certificate to the host church. 

For more information, see Manual Update: New COLI Process (Keyword Search: coli).  

Note: COLIs are automatically reissued each year (on 1 August) using the church information provided the previous year. Please resubmit this form only if the information changes from the previous year. 

Reminder: BSF does not initiate certificates of liability insurance (COLI); we only respond to requests from the host church or facility.