AP and Class Staff Bulletin

Leaders’ (OTs, AOTs, or OGLs) registration is also continuous until they step out of leadership. When a leader steps out, their role is changed to Online Member, and they are free to join a BSF Online group or join a local class or satellite group. Note: If an OGL is not continuing for Revelation, THEY SHOULD make their group private until a replacement leader is identified. 

If you invite someone to join BSF Online for Revelation, they have two options: 

1. Join a group now and finish the John study in that group. 
2. Wait to join until 1 June when all our groups have completed the John study and are ready to welcome new members for Revelation.  

GLs should contact each member to confirm their intent to attend the Revelation study. See the Registration Communication Process for more information (also available in the Resource Library [keyword search: registration]). The following is an overview of the MyBSF transition to the Revelation study:

With Registration pages now open, potential members can select which study to join when searching on Find a Group. When responding to these join requests, confirm their intent to join either the current or upcoming study. 

Move Groups 

With the Move Groups feature in MyBSF, you are now able to move children’s classrooms to a class of a different gender. This will be useful for Men’s and Women’s classes in a shared location. The Move Groups instructions in the MyBSF Reference Guide will be updated soon. 

Join Requests 

The Join Requests page now features filters that will allow you the option to search by first name, last name, or email address. At the bottom of the Join Requests page, you will see a new button that will take you directly to the Contact Us report. Request to Join and Contact Us are the two ways a potential member can access your class from Find a Group on the public website, it will be helpful to access both options from the Join Requests page. 

Manage Calendars 

When editing a meeting calendar, you will only be able to select dates from within a study’s calendar year. For example, when editing a calendar for the John study, you are only able to select dates from 1 July 2023 through 30 June 2024. This will be helpful when the opportunity to create Revelation calendars occurs, in which you will select dates from 1 July 2024 through 30 June 2025. 

• Check Mark (check mark symbol): Indicates that attendance was taken and adult or child was present.
• Zero (0): Signifies an absence.
• Blank ( ): Means the lesson has not yet occurred.
• Dash (-): Denotes that an adult or student was not a member of the group or classroom at the time attendance was taken.

These changes aim to provide a more intuitive understanding of attendance records and should improve the ability to support member care more effectively.

Please reach out to Leader Support with questions and thank you for your diligence to record attendance as accurately as possible in MyBSF.

By entering the first name, last name, and/or email address partially or fully, and selecting “View Report,” you can access detailed records of attendance for active participants.

This report also provides a calculated attendance percentage for each study, with historical data available for John (2023-2024), PPKD (2022-2023), and a portion of Matthew (your class will have access to the full Matthew study year [2021-2022] if previous attendance was manually entered after the release of MyBSF). If your class has multiple satellites, the meeting details will also appear on this report.

While it is not possible to input attendance data for past studies, please record any offline attendance data for the John study into MyBSF promptly. Use ALs for this task to ensure that this vital information is shared with current and future Class Staff, Area Personnel, and the headquarters team. 

To record attendance for a group member in the John study: 

• Ensure everyone is assigned to a discussion group in MyBSF, following the Add/Remove Members to a Discussion Group instruction in the MyBSF Reference Guide.  
• Adjust the Placement Date on an adult’s summary page to reflect their actual discussion group placement date. (Go to Class/Class Composition/Manage Members > locate the member and click View/View next to the member’s name > On the summary page click the pencil icon next to the Placement Date > edit the date > select Save.)  
• Once a member is placed into a group, record their attendance following the Take Attendance instructions in the MyBSF Reference Guide.  

This proactive approach will help maintain accurate and comprehensive attendance records for all class members. 

Note: This report is meant to be run for one adult at a time, so make sure the search criteria is selective enough to find a single class member. 

• To fix this issue for a leader, remove the leader role from that adult, remove the adult from their discussion group, then add the leader role back.

• To fix this issue for someone who is in a Class Staff role, contact Leader Support.  

• To prevent this from happening in the future, make sure you remove a group member from their discussion group before assigning the leader role or requesting a staff role through the Change Request. 

Thank you for maintaining accurate data as this enables us to provide you with the best support!